Old Lyme Board of Selectmen
Regular Meeting Tuesday, January 20, 2004
Approval of Minutes:
Motion was made by Selectwoman Reemsnyder, seconded by Selectman Sibley, and SO VOTED, to approve the January 5, 2004 minutes amended as follows:
Page 2, under Old Business d. to read the SVDD meeting was held on Tuesday,
January 6, 2004 instead of January 7, 2004.
Communications:
District 18 Civics Classes Note of Thanks
First Selectman Griswold received a note of thanks from the students in the Civics classes at the Old Lyme High School. He attended the classes to explain how local government works. Teacher Joann Hedwall sent a note to First Selectman Griswold regarding the upcoming Job Shadow program, scheduled to take place in February, in which students work alongside people in business and government.
Appointments:
January Appointments – List To Be Distributed at the Meeting
Motions were made by Selectman Sibley and Selectwoman Reemsnyder and seconded by Selectman Sibley and Selectwoman Reemsnyder to appoint the names on the attached recommendation list to the indicated Boards and Commissions. SO VOTED.
Old Business:
Town Woods Park Building – Approval of Design/Build Team
The Building Committee of the Town Woods Park held a meeting on Friday, January 16, 2004 and recommended to the towns of Lyme and Old Lyme the design/build team of Nina Peck and Steve Hallahan. The committee stated this idea was the most expeditious way to proceed and less costly. The architect and builder will produce the plan and cost estimate. The committee looked favorably on a conceptual design by Ms. Peck. A Town Meeting, probably in March, will be necessary to obtain approval of the funding. It is estimated that $130,000 to $135,000 will be left over from the original budget, but it will likely not be sufficient to build the building, put in a septic system, etc. Selectman Sibley made a motion to approve the recommendation of the Building Committee to have the Peck/Hallahan team serve
as the design/build for the Town Woods Park building. Selectwoman Reemsnyder seconded the motion. SO VOTED.
Shoreline Sanitation Refuse Collection Agreement - Approval
In the past the town has had a four-year renewable contract with Shoreline Sanitation. When the contract had three years left, the town added one year. That process could eliminate other interested firms from bidding. Gary Yuknat, President of Shoreline Sanitation, agreed to a four-year contract that the town would opt to renew when the contract had only one remaining year. If the town decided to sign with a new firm, both the town and Gary Yuknat would have ample time to make plans during the one remaining year. A clause in the new contract states that if Gary Yuknat were to sell his business or become inactive in the business, the town would have the right to appove a successor and not be bound to the new owner for the remaining years in the contract. Selectman Sibley and Selectwoman
Reemsnyder asked to read the entire contract before making a motion. A motion will be considered at the next Board of Selectmen’s meeting as well as the septage contract with Shoreline.
SVDD – Update
Selectman Sibley stated that an SVDD meeting was held on Tuesday, January 6, 2004 and another will be held on Wednesday, January 21, 2004. As Zoning is in the midst of rewriting all the regulations, the SVDD committee wants to make its new regulation link with the new Zoning regulations. ZEO Ann Brown stated at the SVDD meeting that it is important to make non-conformity cases become the exception rather than the rule. The important issues are parking and septage.
Info. Technology Committee – Update
Selectwoman Reemsnyder reported that Charlie Delinks and Ted Crosby visited the East Lyme Town Hall to observe the GIS operation. They would like to visit one more town and will then come forward with the technology recommendation. Selectwoman Reemsnyder and Charlie Delinks are looking at software programs and will attend demonstrations at the school.
New Business:
Annual Town Meeting (*Board of Selectmen Approval)
The Annual Town Meeting will be held on Monday, January 26, 2004. The agenda will include:
Acceptance of the Town Report, Citizen of the Year, Approval of Distribution of $600,000 MONY Settlement to Firefighters, Creation of Inland Wetlands Commission, Distinct from Conservation, Creation of Conservation Commission, Appointment of Jane Marsh – CRERPA Rep 2-yr Term to January 2006, Add Two Alternates to Tree Commission, Approve Ordinance Allowing Tax Collector to Charge $5 on Delinquent Vehicles
Selectman Sibley made a motion to approve the distribution of approx. $600,000 MONY settlement money to the firefighters individual accounts. Selectwoman Reemsnyder seconded the motion. SO VOTED.
Selectwoman Reemsnyder made a motion to recommend to the Town Meeting the creation of the Inland/Wetlands Commission and the creation of the Conservation Commission. The new Inland/Wetlands Commission would be essentially the current Conservation Commission. Selectman Sibley seconded the motion. SO VOTED.
Selectman Sibley made a motion to approve adding two alternates to the Tree Commission. Selectwoman Reemsnyder seconded the motion. SO VOTED.
Selectwoman Reemsnyder made a motion to approve the ordinance allowing the Tax Collector to charge $5.00 on delinquent vehicles per name. Selectman Sibley seconded the motion. SO VOTED.
Approval of Smith Barney to Manage Emerg. Services Incentive Plan Funds
The Pension Committee recommended the firm of Smith Barney to manage the emergency services Incentive Plan Funds. In addition to the $600,000 MONY settlement, the town’s budget has $35,000 earmarked for the plan this year. The actions of the Board of Finance and the Town Meeting will be responsible for funding the plan in the future. The current Actuary Company used by the town will continue on an annual basis for about $1,000 to review the accounting and see to certain details not handled by the fund managers. Selectman Sibley stated he would like to see the outcome of the search since there were four local companies interested and the cost was one of the deciding factors. A motion will be considered at the February Board of Selectmen’s meeting.
Public Comment:
None
Other Business:
First Selectman Griswold stated that semi-annual Town Forum will be held on Wednesday, February 25, 2004 at the Old Lyme Middle School at 7:30 P.M. The Town Forum is a meeting of various town employees and chairmen of boards and commissions who remark on what is happening in their individual areas of responsibility. There is also a featured topic of interest. Selectman Sibley mentioned a Freedom of Information meeting. First Selectman Griswold stated it may be held in early March.
Adjournment:
Selectman Sibley made a motion to adjourn the meeting at 5:30 P.M. Selectwoman Reemsnyder seconded the motion. SO VOTED.
Respectfully submitted,
Eileen Coffee, Clerk
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